About PMU > Governance > Staff Council Constitution

Staff Council Constitution


PMU established an advisory body known as The Staff Council. The Staff Council is an advisory body of members elected to represent the PMU staff. It serves as a forum for the expression and exchange of the ideas and concerns of those represented and as a means of communicating advice and recommendations.

The Council consists of members elected by the eligible staff of the University. It represents the staff to the University Administration, and addresses issues of importance to the University in general and to the staff at large. The Staff Council aims to providing staff a means to share information and discuss issues affecting them or the efficient and effective operations of university.

ARTICLE I : The Name

The name of the body shall be PMU “Staff Council”.


The Staff Council consists of non-teaching staff (hereafter referred to as “staff”) at PMU.


The purpose of the Staff Council is to act as a liaison between the PMU Staff and the university management. The communication between the staff and University management will be extended through the Staff Council. The Staff Council will pursue the needs and interests of the staff in relation to the work conditions and daily activities as they strive to support PMU’s mission.

ARTICLE IV : Membership

  1. The PMU Staff Council members shall be elected from the staff body at PMU.
  2. The membership of the Council should reflect the diversity of the PMU (all Male Staff on the Male Campus and all Female Staff on the Female Campus).
  3. The total number of the members of the Staff Council will be twelve (12). The number of representatives of male and female staff will be decided by the Election Committee prior to the elections based on the statistical information provided by the Department of Human Resources.
  4. All staff that are full-time who have been employed by the University for at least one (1) year shall be eligible to serve as representatives on the Staff Council.
  5. PMU is an equal opportunity employer committed to achieving excellence through diversity. All staff will receive consideration for qualification for membership in the Staff Council without regard to, among other things, race, color, religion, sex, age, citizenship, marital status, appearance, disability, and departmental or College affiliation.
  6. For the purpose of this Constitution, the staff body includes all full time staff, and excludes Directors, Managers, Faculty Members, Lab Instructors and Teaching Assistants.


  1. The Term of the elected Council will be one (1) calendar year.
  2. Elections shall take place during the first week of December.
  3. The Election Committee shall be formed by the PMU management three (3) weeks before the election date.
  4. The nomination period is two weeks. Candidates may nominate themselves or may be nominated by fellow staff members if nomination is accepted by the nominee.
  5. The Election Committee shall supervise the election of the Staff Council members and consequently the Officers of the Staff Council.
  6. PMU management may change the election date, nomination schedules and election procedures of the coming years depending on circumstances and functional state of the University.


  1. The Officers of the Staff Council shall be a Chairperson, Vice-Chairperson and a Secretary.
  2. Election of Officers shall be organized by the Election Committee. These Officers shall be elected by a majority of the members of the newly constituted Council. Each Officer shall serve in office until a new Council is elected by the staff.
  3. The Chairperson calls and facilitates regular meetings and approves all communications made by the council. Should both the Chairperson and Vice-Chairperson be unavailable to conduct a meeting of the Staff Council Committee, the Chair may appoint a member of the Standing Committee to do so. If no such appointment is made, the members of the Standing Committee may appoint one of their members to conduct the meeting.
  4. The Vice-Chairperson shall serve as presiding officer in the absence of the Chairperson.
  5. The Secretary shall keep an accurate record of all decisions and proceedings of the Staff Council, conduct all correspondence of the Staff Council with the approval of the Chairperson, maintain the agenda, minutes, record of attendance, release information and announcements to the appropriate departments, and perform other duties as assigned by the Chairperson.


  1. There shall be two (2) kinds of Committees: one (1) Standing Committee, and an ad hoc Committee that may be formed at the discretion of the Chairperson.
  2. All Committees of the Council shall be appointed by the Chairperson.
  3. The notices of appointment shall include definition of the duties and responsibilities of the respective committees.
  4. The tenure of the Standing Committee coincide with the tenure of the Chairperson of the Council.


  1. The Staff Council may make recommendations to the President, or to any other administrative official via the President, on matters of general University concern.
  2. The Staff Council may also communicate directly with the Director of Staff Affairs or any other senior University Administrator with notification to the University President, on any matters of general University concern.
  3. The Staff Council reserves the right to review any actions taken by any division of the University which may affect the staff in particular and the University at large and make recommendations to the university President concerning these actions.
  4. No agreement or decision made by the officers or members of the Council will be considered to be the Staff Council’s resolution until it has been approved by the Staff Council by a quorum vote and submitted for approval of the University President.
  5. If any action taken by PMU Management is not acceptable to the Council, the Council shall have the right of appeal to the Director of Staff Affairs. The Director of Staff Affairs will ordinarily respond to the appeal from the Staff Council within one week of receiving it. It is the duty of the Chairman of the Council to follow up with the Director of the Staff Affairs and if no response is received from the Director of the staff Affairs after one (1) week, then the appeal can be forwarded to the University President with reasons explained.


  1. Regular Meetings:
    The Staff Council shall meet twice every month during the academic year. The calendar of meetings for the academic year shall be adopted in the first meeting. Meetings shall be called by the Chairperson of the Staff Council. The Chairperson, with the consent of the Standing Committee, may change the date or venue of any meeting. Council members shall be notified of a change in meeting date or venue at least three (3) days in advance of the changed meeting date. The minutes of each meeting shall be e-mailed to the members no later than two (2) days after the meeting, and the agenda for the next meeting will be e-mailed to members one (1) week prior to the next scheduled meeting.
  2. Special Meetings:
    The Chairperson may call special meetings. All Council members should be notified at least three (3) days in advance of a special meeting. The special meetings must be called by the Chairperson if necessary or upon the petition of a majority of the members of the Council. The minutes of each meeting shall be e-mailed to the members no later than two (2) days after the meeting, and the agenda for the next meeting will be e-mailed to members one (1) week prior to the next scheduled meeting.
  3. A meeting of the entire staff will be held at least once a semester, for reporting and presenting to the staff matters of concern. Notice of the meeting will be e-mailed to the staff one (1) week prior to the meeting.
  4. Any staff may present ideas, opinions, and requests to any member of the Staff Council during the entire staff meeting.
  5. All formal proposals created and approved by the Staff Council will be submitted to the University President for consideration and approval.
  6. A majority of the members of the Council shall constitute a quorum. The affirmative vote of the majority of the members present and voting at any meeting where there is a quorum shall constitute the act of the Staff Council.


The Staff Council shall be the sole determiner of its own rules and procedures, provided that these rules and procedures are consistent with this Constitution and the University Policies, rules and regulations.


The Chairperson of the Council may be invited to attend the University Council meetings without voting rights.


Any amendments or ratifications are to be forwarded to the University Council for Approval or disapproval.


  1. The Staff Council Committee reserve the right to revise the Staff Council Constitution. Revision is subject to University President approval.
  2. This Constitution shall be adopted and take effect when it has been approved by the University President.