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Financial Support for Publishing Books Policy
Name of Policy
Financial Support for Publishing Books Policy
Policy Number
XIV. 1
Owners
PMU Press
Original Policy Date
10/09/2020
Cosigners
Last Revised Date
_______________________
Other Related Regulatory Rules Laws & Policies Next Scheduled review Date
_______________________
Associated Procedures & Forms (Attachments)
Versioning
Cycle of Reviews

Purpose

This policy outlines the PMU conditions and methodology for giving financial support to authors of books whether from PMU Employees or the Community in Kingdom of Saudi Arabia so that they can have their books published.


Statement

A strategic aim of PMU is to raise its international profile through its publications. PMU encourages authors of books to submit their requests to the PMU Press to obtain the necessary financial support to have their books published. To be successful in obtaining the required financial support the author must satisfy the conditions and follow the procedures stated in this policy.

Conditions:

The following are the conditions to be satisfied:

1.      The content of the book must be a valuable addition to human knowledge, and an outstanding contribution to the specialization it relates to.

2.      The author should take into consideration publishing ethics and the preservation of the intellectual property of others.

3.      The content of the book does not conflict with legal, political and social principles of the Kingdom of Saudi Arabia.

4.      Books resulting from research work must be consistent with the recognized methods, and standards of scientific research including the use of scientific research methodologies and tactics of quantity and quality.

The book must be accompanied by an executive summary that includes, but not limited to, identification of the research problem, the aims of the study, the research methodology, analysis and results.

5.      Authors must use the modern scientific references related to the subject of the book.

6.      The book must be the first edition.

7.      The author must agree that the name of Prince Mohammed Bin Fahd University be written in the published book indicating support of its publication.


Procedure
Procedure :

1.      The author apply for financial support for publishing the book to the PMU Press by filling out the form on the PMU Website.

2.      The attached Publishing Agreement is to be signed between the PMU Press and the authors. It includes all terms and conditions.

3.      The author/authors undertake to provide the required edited book material within a specified period agreed upon in the Publishing Agreement.

4.      The book will not be accepted for publication until getting the approval of the Scientific Council at PMU and the related external bodies.

 

PUBLISHING AGREEMENT

This Publishing Agreement is made on ……………………………..,……….. between;

  1. ……………………….with its corresponding address at …………………………………,B.O. Box …………………… Phone NO: ……….., Fax……………. represented by

…………………… (referred to as “The PUBLISHER”)

 

and;        

                                                 

  1.  ……………….., Iqama No: ……………………. with his address at

………………………………………... Phone No…………………………………….. (referred to as the “The AUTHOR”).

 

PREAMBLE:

The PUBLISHER and the AUTHOR hereinafter referred to individually as “Party” and collectively as “Parties”.

WHEREAS, The PUBLISHER is a publishing department owned by the Prince Mohammad Bin Fahd University, “PMU”.

WHEREAS, The AUTHOR recently has written a book under the title “=============================” and willing to publish it with the PUBLISHER.

WHEREAS, the Parties are willing to engage in this Agreement to govern their relation with respect to the Manuscript/Work in accordance with the terms and conditions provided for herein.

THEREFORE, they have mutually agreed as follows:

  1. PUBLISHING RIGHTS:
    1. 1 The AUTHOR agrees to grant - in an exclusive basis - the Publisher, his representatives and successors, the full right of publication of the Work, “ ======================” in all languages including English worldwide 
    2. 2 This agreement shall begin with the execution of this contract from the date of publication and continue in force for unspecified number of years.
    3. 3 The exclusive granted rights include the rights to print, publish, distribute, and sell the work in the English or in any other language in any format such as hardcover, softcover, digital, audio, or in any other format that the PUBLISHER deems appropriate and necessary for increasing the readership of the Work.
  1. 4 The AUTHOR shall execute and deliver to The PUBLISHER all documents and materials (such as maps, images or artworks) which the Publisher deems necessary or appropriate to execute the rights granted in this Agreement.
  2. 5 The AUTHOR agrees to deliver the Work in its entirety to the PUBLISHER in Microsoft Word with all the required components such as table of content, bibliography and index. 
  3. 6 The AUTHOR grants the PUBLISHER the right to revise and edit the Work provided that the core meaning of the Work in its entirety is not impacted or altered.
  4. 7 The PUBLISHER will provide the AUTHOR with a softcopy of the Work after each editing phase for his/her approval.
  5. 8 The AUTHOR agrees to read and correct the edited version within===== weeks of receipt of the edited or proof read version.            
  1.   WARRANTIES & REPRESENTATIONS OF THE AUTHOR:

   THE AUTHOR further warrants that:

  1. 1 He is the lawful owner of the Work entitled: ……………………………………………………………………………………………………… (hereinafter referred to as “THE MANUSCRIPT/WORK).
  2. 2 He does not violate the copyright of any third party or the Saudi Copyright Law.
  3. 3 THE MANUSCRIPT (the WORK) is original and has never been published under the         abovementioned title or under any other title whatsoever.
  4. 3 He or his agent shall not produce a summary edition or a supplementary composition of the Work without permission from THE PUBLISHER.
  5. 3 He has agreed not to publish, produce or allow publication of any written work or work that   has been edited by THE AUTHOR which resembles THE MANUSCRIPT in terms of contents without THE PUBLISHER approval.

3. INDEMNITY:

THE AUTHOR:

  1. 1 Shall fully indemnify THE PUBLISHER for the cost and expenses or any demand made on the basis of copyright violation and resulting into action or litigation, and the production costs arising from demand, action or litigation.
  2. 2 Shall, on demand, refund fully to THE PUBLISHER all monies which the PUBLISHER has paid to THE AUTHOR related to the manuscript.

        4. AUTHOR COMPENSATION:

  1. 1 In consideration of these premises the AUTHOR has agreed to receive a payment of the sum of …………………………….(Saudi Riyals only) and that he is not entitled to any other financial compensation or royalties whatsoever from THE PUBLISHER.
  2. 2 The AUTHOR and the PUBLISHER have agreed to the method and dates of the financial compensation  as   follows : ------------------------------------------------------------------------------------------------------------------------------------------------------

        5.   PUBLICATION TIME SCHEDULE:

  1. 1 The PUBLISHER has agreed to publish the Work within……………..as of the date of signing this contract by the Parties.
  2. 2 In case of delays resulted from causes beyond the control of the PUBLISHER or the AUTHOR,  the publication period shall be extended to a period of time that does not exceed six months beyond the publication timeframe mentioned in 5.1.
  3. 3 Should the PUBLISHER fails to publish the Work before the expiration of the extended period mentioned in 5.2., the AUTHOR shall be entitled to terminate this Agreement.

        6.  NON-WITHDRAWAL OF MANUSCRIPT AFTER ACCEPTANCE

The AUTHOR agreed that he has no right to withdraw the manuscript/the Work after being accepted for publication by the PUBLISHER except where written consent of The PUBLISHER is obtained. 

        7.   ADVERTISING AND PROMOTION

The PUBLISHER shall have the right to use and to license others to use the Author’s name, image, and biographical materials for advertising and promotion.

        8. REVISION

  1. 1 If the PUBLISHER  intended to publish a new edition or revision of the Work with additional content, the publisher shall notify the AUTHOR in writing. In case the AUTHOR wishes to undertake the preparation of such a new edition, he shall inform the PUBLISHER in writing within …………….days of receipt of the said notice.
  2. 2 The new edition will be subject to mutual written agreement between the AUTHOR and the PUBLISHER.

        9.  COPIES OF THE WORK TO BE GIVEN

The PUBLISHER has agreed to give to the Author on publication ………copies of the Work for free and to sell to Author further copies for Author’s personal use, not for resale, at a discount of 50 percent from the catalog retail price.

      10. APPLICABLE LAWS AND JURISDICTION:

  1. 1 This Agreement shall be governed and interpreted in accordance with the laws of the           Kingdom of Saudi Arabia
  2. 2 Any dispute or controversies arise out of or in connection with this agreement shall be pursued in the courts of Saudi Arabia.

 

Signatures:

PUBLISHER

AUTHOR

Name: ………………………….

Name: ………………………….

Title: …………………………..

Title: …………………………..

 

Signature: ………………………

 

 

Signature: ………………………

 

Date: …………………………….

Date: …………………………….