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E-Resources Usage policy
Name of Policy
E-Resources Usage policy
Policy Number
VII. A-7
Learning Resources Center
Original Policy Date
Last Revised Date
Other Related Regulatory Rules Laws & Policies Next Scheduled review Date
Associated Procedures & Forms (Attachments)
Cycle of Reviews


To provide access to electronic resources which support the educational, research and service needs of current, registered Prince Mohammad Bin Fahd University (PMU) students, staff, faculty, and alumni.


Within the PMU community, each user will have differing purposes for using and accessing Electronic Resources. Each user also has a shared responsibility to utilize those electronic resources appropriately and to protect the resources from unauthorized access or use.

Use of these resources is governed by Saudi Arabia copyright law, http://www.wipo.int/wipolex/en/text.jsp?file_id=206369, Saudi Anti-Cyber Crime law, http://www.citc.gov.sa/English/RulesandSystems/CITCSyste/Documents/LA_004_%20E_%20Anti-Cyber%20Crime%20Law.pdf, and by contract licenses between PMU and the e-resource provider. Usage rights may differ from license to license, and this Library's Electronic Resources Usage Policy presents the most common usage restrictions. Each user is responsible for complying with copyright restrictions and with this Usage Policy. Failure to do so may result in the loss of access to electronic resource for the entire PMU community. PMU reserves the right to restrict, suspend or revoke an individual user’s access to electronic resources due to failure to comply.

On and Off-Campus Access

Access to the resources licensed by the Prince Ahmed Bin Abdulaziz Al Saud Library is provided on campus through the Library's computer terminals and from most other computer terminals on campus.
Adapted from the Electronic Resources Policy of King Abdullah University of Science and Technology (KSA)
Off-campus access to the Library's electronic resources is also available for authorized users as defined by our license agreements. Such access requires the user to login using his or her ID and password.  This login verifies that the off-campus user is a part of the licensed user group of the PMU community.

Appropriate Usage

Our licenses generally allow the PMU community to:

  • Download and print a percentage of a work for educational or scholarly purposes.
  • Share content with other PMU community members.

Inappropriate Usage

Our licenses generally prohibit:

  • Providing access to anyone other than PMU community members.
  • Downloading or printing entire issues of online journals or major portions of electronic books.
  • Using software or other automated tools to systematically download substantial quantities of licensed content.
  • Using licensed resources for commercial purposes.

Downloading via Endnote

When using "Find Full Text" feature in Endnote, ensure that you are not downloading PDFs in large batches.
Downloading large batches of pdf articles from the same e-journal or same publisher could potentially trigger a chain of events which may cause access to that particular electronic resources to be affected.


Appropriate Use Inappropriate Use
  • viewing, downloading, copying, printing and/or saving search results, individual articles, or a single book chapter.
  • downloading several chapters of a book, more than half of the content from an issue of a journal, or a large number of records from a database in a short period of time.
  • using automated tools such as a robot or spider to automatically search, retrieve, and locally store information from web-based resources.
  • emailing an article to faculty, staff or a student of PMU or its affiliates.
  • distributing an article to users who are not affiliated with PMU.
  • providing a link to an article or book chapter on a publicly available website.
  • posting a copy or sharing an account to an article, book, or multimedia resource on a website, electronic distribution list, forum, etc that is available to the public.
  • using e-resources in support of scientific research and teaching.
  • using e-resources for commercial gain including reselling, redistributing or republishing licensed content.

From the Publisher:

Publishers have systems in place to note any actions perceived as excessive and/or systematic downloading. If such an incident occurs, it will trigger an automated chain of events that lead to denying access to their content until we can investigate the source of the problem and assure the publisher we have resolved the issue to the publisher's satisfaction.

From PMU Library:

PMU Library reserves the right to restrict, suspend or revoke any users’ access to our
Subscribed electronic resources should he/she be found guilty of non-compliance to this policy.

It is important for all PMU users to abide by the usage policy as it takes time to negotiate and recover our access with the electronic publishers, and loss of access affects the entire University community.