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Cataloging Policy
Name of Policy
Cataloging Policy
Policy Number
VII. A-2
Learning Resources Center
Original Policy Date
Last Revised Date
Other Related Regulatory Rules Laws & Policies Next Scheduled review Date
Associated Procedures & Forms (Attachments)
Cycle of Reviews


To provide description and access points for the discovery of works held by the Library and describe the standards and level of cataloging applied in the Library.


The collections of the Library will be cataloged using international standards, specifically Anglo-American Cataloging Rules (AACR2) and Library of Congress Subject Headings (LCSH). All works being added to the PMU collection will be cataloged, with the exception of those materials listed in “Exclusions”.

Procedure :

Purchased and donated materials in all formats will be cataloged using Anglo-American Cataloging Rules (AACR2), MARC 21 Format for Bibliographic Data, Library of Congress Subject Headings (LCSH) and Library of Congress Classification (LCC). The Library of Congress Name/Subject Authority File will be used to control names, subject headings, and uniform titles in the PMU Library catalog

Basic Principles:
  1. This policy applies to works in all formats which include books, periodicals, e-books, electronic journals, multi-media material, and maps.
  2. Anglo-American cataloging standards will be followed for bibliographic, authority, and holding records.
  3. All works purchased by PMU will be cataloged or otherwise described and made available to all Library users.

Priorities:                          The Library will catalog materials according the following priority;
  1. Purchased and leased materials.
  2. Gifts and donations currently not in demand by Library users.
  3. Foreign language material that cannot be proficiently translated by anyone on the Library staff.

Rush:                                 The Library will perform “rush” cataloging for materials that are urgently needed. Patrons requesting rush cataloging will receive their material for check-out within 48 hours. 
Exclusions:                              Material in the following categories will NOT be cataloged as a regular part of cataloging activities: Works not owned, or for which access is not owned, pre-prints, off-prints, journal articles, single issues of serials, unpublished student papers or portfolios, ephemeral materials, and defective or damaged material such that the work is incomplete, unreadable or physically unusable.